Venyu Privacy Policy

1. WHO ARE WE?

1.1

We are Venyu BV, a company incorporated under Belgian law, having its registered office at Muylaertstraat 15, 9160 Lokeren (“Venyu”, “we”) and registered with the Crossroads Bank for Enterprises (Kruispuntbank van Ondernemingen or KBO) under enterprise number 1019.765.651.

1.2

We at Venyu provide a platform for networking, community creation as well as asking questions to others in any sector or mutual interest topics in view of sharing knowledge, creating mutual opportunities or sharing best practices. (“Platform”).

1.3

We value your right to privacy and make every effort to protect your personal data in accordance with applicable data protection law, including the General Data Protection Regulation (EU) 2016/679 ("GDPR") and national implementing legislation. In this Privacy Policy, we explain what personal data we collect from you, for what purposes we will process this data, on what legal basis we base this processing, to whom your personal data may be transferred, how long we keep your data, how we protect your data and what rights you have in relation to the processing of your personal data.

1.4

All concepts not explicitly defined in this Privacy Policy have the same meaning as in our Terms of Use.

2. FROM WHOM DO WE COLLECT DATA?

2.1

In the course of our business, we may collect personal data from customers, users of the Platform, prospects, visitors to our Platform, persons who provide their business card or otherwise their contact details to us, and persons who contact us by e-mail or otherwise.

3. WHAT PERSONAL DATA DO WE REQUEST AND WHY?

By using our Platform, we collect and process your data. Some aspects of these data can be qualified as personal data. We process the following categories of personal data, for the following purposes, on the basis of the following legal grounds:

4. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?

4.1

We may disclose your personal data to the following parties:

Information Sharing and Matchmaking

When you interact with prompts on the Platform—by indicating “this is me,” “this is what I’m looking for,” or “I know this person”—you are voluntarily disclosing information solely to enable our matchmaking service. All responses you submit via prompts are processed in encrypted form and are never shared with any other user unless and until both parties mutually accept a match.

Upon mutual acceptance of a match, each matched user will receive the following information about the other party: full name, LinkedIn profile URL, current company name, job title, profile photograph, and a brief rationale explaining why the Platform believes you are a good match. No additional personal data or prompt content is ever made public or disclosed to third parties. You retain full control over each match invitation and may accept or decline any match at your discretion.

Privacy in Venues

The Platform may invite you to join one or more “Venues” based on your prompt responses, professional affiliations, or membership in organizations that contract to use Venue. Invitations are optional and require your explicit confirmation—you will never be added to a Venue without first accepting the invitation.

A Venue is simply a context within which you may be algorithmically matched with other members; it is not a public group or forum, and your membership in any Venue remains strictly confidential. Other users cannot see which Venues you belong to, nor can they view any information about your Venue assignments. Being placed into a Venue does not itself disclose any of your personal data to other members. You will only share the minimal profile details listed above once a match is mutually accepted. We employ industry-standard encryption and access controls to ensure that Venue assignments and any associated data remain private and accessible only to our matchmaking engine and to you under the terms of this Agreement.

With our service providers and partners

We use third parties to help us operate and improve our Platform, including data hosting, maintenance, analytics, customer care, marketing, advertising, payment processing, and security operations. For certain features, we cooperate with cloud service providers and technology partners. If you share personal data in a post, you give your consent for it to be processed.

With law enforcement / when required by law

We may disclose your information if reasonably necessary to: (i) comply with a legal process such as a court order, subpoena, or search warrant; (ii) assist in the prevention or detection of crime (subject to applicable law); or (iii) protect the safety of any person.

4.2

When transferring personal data to third parties, we implement appropriate technical and organisational protection measures, such as transfer agreements or processor agreements limiting their use and obliging them to secure your data.

4.3

To the extent your data is transferred outside the European Union to countries without an adequate level of protection, Venyu will ensure adequate safeguards are in place (e.g., Standard Contractual Clauses) and will verify protection on a case-by-case basis.

5. HOW LONG DO WE STORE YOUR PERSONAL DATA?

5.1

We do not keep your personal data longer than necessary for the purposes for which it is collected and processed.

5.2

For account creation, we retain your data for as long as you keep your account unless a longer retention period is (i) necessary to cover our liability, (ii) required or permitted by law, or (iii) necessary to prevent fraud and misuse.

5.3

For technical support and informing you of new features, we retain data as long as needed to meet your requests.

5.4

For newsletters, we retain your data for as long as we have your consent.

5.5

For accounting purposes, we retain personal data for 10 years as required by law.

5.6

Regarding visitor data, please refer to our Cookie Policy.

6. HOW DO WE SECURE YOUR PERSONAL DATA?

6.1

We take appropriate technical and organisational measures to ensure a level of security appropriate to the specific risks identified.

6.2

We protect your personal data against destruction, loss, alteration, or unauthorised disclosure or access. More information on our security measures is available upon request.

7. WHICH RIGHTS DO YOU HAVE AS A DATA SUBJECT?

• Withdraw consent: You have the right to withdraw consent where previously given to the processing of your personal data.
• Object to processing: You may object to processing carried out on the basis of legitimate interests, including profiling, and to processing for direct marketing purposes (absolute right).
• Right to access: You have the right to confirm whether we are processing your data, to access that data, and to know how and why it is processed.
• Right to rectification: You may request correction of inaccurate or incomplete personal data.
• Right to erasure: You have the right to request deletion of your personal data in certain cases.
• Right to restriction: You may request restriction of processing in specific cases.
• Right to data portability: You have the right to receive your data in a structured, commonly used, machine-readable format and to have it transferred to another controller.

You may exercise these rights via the “Export user data” button on our Platform, by emailing hi@getvenyu.com, or (for marketing objections) via the opt-out link in our marketing emails. Requests are generally free of charge; we may charge a reasonable fee for manifestly unfounded or excessive requests. We may request proof of identity. For more information, visit the Belgian Data Protection Authority: www.gegevensbeschermingsautoriteit.be. You may also lodge a complaint with the Authority at contact@apd-gba.be or:

You may uninstall the Platform or delete your account at any time. You may update any inaccurate profile information directly on the Platform.

8. REFERENCES TO OTHER WEBSITES

8.1

Our Platform may contain links to third-party sites not operated by us. If you click on such a link, you will be redirected to that site. We recommend reviewing their Privacy Policy.

8.2

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or platforms.

9. CHANGES TO THE PRIVACY POLICY

9.1

We may amend this Privacy Policy from time to time. When we post changes, we will update the “Last updated” date at the top. The most recent version will always be available on our Platform.

10. CONTACT

10.1

If you have any questions or concerns regarding this Privacy Policy or our processing of your personal data, you may contact us at wim@getvenyu.com or at: